Teaching in Taiwan – Dealing with the paperwork
What is legalisation?
The process of legalisation, also known as authentication or attestation, takes officially-issued documents from one country and makes them legally recognised in another. This can include a single stage, up to 6 stages, dependent on many factors including document type, its usage and destination, to name just a few. Legalisation of a document can be simply split into 3 main stages:
- Legalisation by the government of the country of issue
- Legalisation by the government of the destination country in the country of issue
- Verification stages in the destination country
As straightforward as this seems, no two processes are the same. Each country has a differing procedure, so the process could vastly change from one country to the next. If you are undergoing these processes yourself, it’s imperative that you thoroughly investigate the requirements based on your own personal circumstances. No two situations are the same, and therefore using an experienced agent can be a real time and money saver.
How do I get my documents legalised for use in Taiwan?
The legalisation process for Taiwan will depend on the document type, as well as the country of issue. In this article, we are dealing with UK documents only, so please be aware that this process will differ if your documents were issued elsewhere.
All education documents for Taiwan must be verified by a solicitor or Notary Public before it can be processed for legalisation. The solicitor or Notary must contact the awarding institution and verify the award is genuine, as well as the details on the certificate itself. They must then make a statement to this effect on the certified copy of the certificate which will then be sent for legalisation.
As well as your documents, you must also submit an official application form and a colour photocopy of the data page (photo page) of your passport. This must be a clear copy and your passport must be valid at the time of submission. Please note that the signature on your application form must be a wet signature, you can not submit a photocopy of the form after you have signed it.
If you are having a third party submitting your documents for you, you must produce a Letter of Authorisation. This gives permission for someone else to lodge your documents with the Embassy on your behalf. You must sign this document and have it witnessed by a solicitor before it will be accepted by the Embassy.
- Original personal documents (birth, marriage and police clearance) or verified copies (education documents)
- Application form with signature, which must match signature on the applicant’s passport
- High quality colour photocopy of the applicant’s passport
- Authorisation letter signed by the applicant in the presence of the solicitor (if not submitting yourself)
- Agent’s valid passport (if not submitting yourself)
There are 2 Taiwanese Embassies currently in the UK and if you are having an education document legalised, which office you submit to will depend on where your award was issued. One office is in London and the other is located in Edinburgh.
The map below shows which Embassy will deal with the college or university awards in each respective area.
For universities in the South of the country, documents are processed in London. This includes South of Durham and Cumbria, as well as dependencies including Guernsey and Jersey, the British Virgin Islands, the Cayman Islands, the Falkland Islands, Gibraltar, Northern Ireland, and Seychelles.
Documents issued from Northern Britain, which covers North of Durham, Cumbria, Scotland and the Isle of Man should be sent to the Edinburgh Office for authentication.
Documents issued in the Republic Of Ireland will be processed at the Taiwanese Embassy in Dublin after the Department of Foreign Affairs have Apostilled the document.
Which documents do I need to get legalised?
The documents you need to submit will depend on the purpose of legalisation. If you are applying for a job role in Taiwan, you will need to check with your HR department which documents you will require. If you are having your documents legalised for any other purpose, we strongly recommend you get a specific document list from whomever has requested the documents and who you will be presenting them to in Taiwan.
If you have the wrong documents legalised, or are missing something you require, this could cause significant delays and possibly a loss in fees.
Can I get help with the process of legalisation for Taiwan?
We know that this can be both an exciting and stressful time, but we are here to put your mind at rest. Be it from checking over your documents, to answering any questions you may have about the process.
Whether you’re getting ready to travel out to Taiwan, or are already in-country and are looking for employment, we offer unrivalled support, convenience and excellent value. You don’t have to travel to complete any of the stages: we can complete everything for you and return them via secure courier as quickly as possible.
Get in touch today to speak to our friendly team.