Education Certificates for Qatar – What You Need to Know
It has been almost two years since Qatar introduced their additional requirements for the legalisation of education documents. Since then, there has been a lot time spent navigating the sometimes unclear guidelines in order to refine our understanding of this new and unique system. However, we still get supporting documents from universities that aren’t up to scratch and we’re dedicated to helping our customers get things done as quickly and as easily as possible!
What are the supporting documents required?
There are a total of three documents required to legalise the majority of education awards for Qatar – the original award certificate, a supporting letter and the transcript of results (if this is not possible to obtain, you must state why in the supporting letter).
These requirements hold for awards generally of Diploma level or above, but you can check your award in the table below:
Do require supporting documents
Don’t require supporting documents
NVQ Level 5-8
Doctorate without transcript
HND Level 5 and above
BTEC* (as a Diploma, HND or HNC will require supporting documents)
NVQ Level 1-4
BTEC* (level 3 or below without the word Diploma or HND/HNC stated)
HNC Level 4 and below
Please note: providing a certified copy of your award certificate from the university is not acceptable in place of the original. Although this is known as a certified copy, it is not the same as a copy made by a registered solicitor and as such we are unable to process this.
*In regards to all certificates, if the word “diploma” is used, supporting documents are always required.
What is required in the letter?
We already provide a help sheet to customers who send a query regarding university letters or place an order with us, but this hasn’t communicated anything directly to the universities. When we provide customers with a list of requirements for the content of the letter, this can then be passed on to the college or university. However, the resulting document from Student Services often misses information or doesn’t communicate exactly what the Qatar Embassy require. The language used is very important and there is little room for manoeuvre in terms what the Qatar Embassy wish to see. The list of requirements are as follows:
- Award given and final result
- The mode of study: whether full-time or part-time
- The type of study: whether distance learning (E-Learning) or Face to Face learning (on campus learning)
- Location of study
- Location of examinations
- Length of study
- The actual dates of study (start date and the end date)
For example, the proximate of study must be stated, whether this was “face-to-face” and where the course was ran. We have received examples of letters with “on campus” to cover this point, which does suggest very strongly that this person studied in person at the university or college. However, this has been rejected on several occasions by the Ministry of Foreign Affairs in Doha. After several conversations with the Qatari authorities, we have now been advised that the letter must explicitly state “face-to-face” study, on campus and the location at which the course took place.
The format of the letter itself is of lesser importance. Each institution seem to have a set template, some use a table layout and some a more generalised letter format. Either will be accepted as long as the content is present.
How we can help with legalising education cerificates for Qatar
To help customers as much as we can, we have created an editable letter which can simply be filled in and sent to the university directly requesting your supporting letter. This attempts to provide the list of points to be covered and put emphasis on the importance of the language used and inclusion of each point. We feel this will minimise the time spent going back and to with contacts on campus and, in the case of the few institutions that charge for this service, minimise the possibility of customers be required to pay for additional copies to be produced.
You can download our customer help sheet here and the letter request here. If you are thinking of working in Qatar or have a job offer, we can handle the legalisation for Qatar of all of the documents required for you. If you would like a quotation or some further support with your documentation, you can submit a request by clicking the button below.